EMT Policy and Procedure

a. Inform the student of LSIS’ policy b. Document the event in an incident report and forward it to the LSIS office as soon as possible. Where the dispute involves an evaluation or activity the written exam or skills sheet should also be included in the incident report c. Refer the student to the LSIS office for additional review by the Programs Director

2.09

Student Files Maintenance

Date: 09/29/17

Student files shall be maintained throughout Emergency Medical Technician training so as to include documentation of all pre-requisites, skills practice sessions, evaluations, counseling events, and other program activities. It is the responsibility of the LSIS Office Staff to create student folders for individuals attending EMT training prior to the start of the program. LSIS Office Staff will file information submitted prior to course start (such as prerequisite information such as CPR cards) in those folders. At start of the course it becomes the responsibility of the EMT Lead Instructor to maintain Student Files. EMT Lead Instructors shall place all documents related to student activity into the folders as a record of student performance. Student files shall be maintained in a locked area or box so as to guarantee only authorized parties are able to access student records. A Mid-Course Quality Assurance Audit of every EMT program shall be conducted on or around MOD 5 of the program (Session 5.01). It is the responsibility of the Programs Director or Programs Coordinator to review Course and Student Files during a Mid-Term Quality Assurance audit. It shall be the responsibility of the EMT Lead Instructor to correct deficiencies in the student folders when any are discovered during the Mid-Term Audit. Please see the EMT COURSE QA - Mid-Term QA Form (APPENSIX A)for details about this process. This form shall be completed and attached to the course records and every student folder shall have a Student Folder QA Form (APPENDIX A) completed in the Mid-Term QA spots and placed in the Student Files. At the end of the course the Student Files shall be subjected to a final audit by the EMT Lead Instructor to insure completion. Discrepancies found during the final audit shall be referred to the responsible part (student or instructor) and resolved as quickly as possible. Within 7 days of course completion all course records, including student files, shall be sent to the LSIS Office for a post-course final audit by the Programs Director or Programs Coordinator (see Policy 3.02).

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