EMT Policy and Procedure

5.01 Training Records Retention Policy

Date: 09/29/17

EMT Course Training Records (including student folders, rosters, schedules, and incident reports) shall be kept with the EMT Lead Instructor under his/her direct supervision. The records shall be transported to the training site for use during program hours, and kept with the program coordinator or lead instructor during non-program hours for the duration of the program. Alternatively the EMT Lead Instructor may leave them at the course site if they are in a locked secure location. At the conclusion of the program, records shall be house at the Less Stress Instructional Services main office for storage for a period of seven (7) years.

5.02 Training Records Access Policy

Date: 09/29/17

EMT Course Training Records shall be considered private information and access to said records shall be restricted. All training records shall be held in accordance with the Family Educational Rights and Privacy Act of 1974 (20 U.S.C. 1232g; 34 CFR Part 99). As such, only eligible (over 18 years old) students or parents of ineligible students will have access to student records. Other parties may only be granted access to student records via written permission from the eligible student parent using the FERPA Waiver Form. LSIS may also release student records without permission in the following situations:  To school officials/staff with legitimate educational interest  To appropriate parties in connection with financial aid for the student  To organizations conducting certain studies for or on behalf of the school  To accrediting organizations  To comply with a judicial order or lawfully issued subpoena  To appropriate officials in case of health and safety emergencies  To state and local authorities, within a juvenile justice system, pursuant to State law  To other schools to which the student is transferring  To specified officials for audit or evaluation purposes

Release of records to unauthorized parties shall be prohibited.

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